Many factors influence workplace productivity, including employee satisfaction, which is one of the most important factors of all. After all, if your employees aren’t satisfied at work, why would they be motivated to be more productive in the workplace? Employee satisfaction is, therefore, an incredibly important factor, however, it’s often significantly influenced by another important factor that also plays a major role in workplace productivity levels – workplace design.
The design and layout of your workplace and its features, including natural light, breakout areas, floor space and a myriad of others, directly affect your employees’ emotional and physical states, which in turn, determines how satisfied they are at work. Don’t overlook this important factor when designing a new workplace as part of an office fitout project.
Natural Light – Shed Some Light on the Situation
An interior designer will be able to inform you of the many benefits to having ample natural light in the office and the best ways to achieve your desired results, which is a great reason to work with . Natural light is essential in the office as it makes a significant difference to employee satisfaction and productivity, not to mention making the workplace a more appealing space for clients and other visitors. What’s more, natural light can:
- Help you to reduce your business’s energy bills
- Reduce employee absenteeism (sick leave, etc.)
- Enhance the aesthetic appeal of the workplace
Achieving more natural light in the workplace is often as simple as changing the layout of workstations to remove an object that was blocking the window and preventing natural light from entering the office. However, to maximise the many excellent benefits of having natural light in the workplace, including increasing employee productivity levels, it’s essential that you work with a skilled interior designer. They’ll be able to advise you on the many ways in which to bring more natural light into your office.
Floor Space – Everyone Should be Able to Walk Around Freely
Office floor space in major cities can be incredibly expensive, making it little wonder that so many business organisations maximise their floor space by filling as much of it as possible and leaving little space for people to move about without restrictions. The ability of your employees and clients to move about easily isn’t something to mess with and there are many benefits to freeing up more floor space in your office so that everyone can walk about freely, such as:
- More freedom of movement in the office – Everyone can walk about easily
- Fewer workplace accidents – Most office accidents are trip or slip accidents
- Better employee relations – Employees will be happier in the workplace
Maximising floor space in all areas of the office is important but it can’t come at the expense of freedom of movement. With that in mind, you need to look at maximising space in other ways, like using the walls to store files and office equipment, where feasible, and eliminating superfluous items of furniture.
Work Space – How Much Space is Too Little or Too Much?
As floor space in the average office is so valuable, it’s important to maximise it as much as possible but it’s also important to provide both employees and clients with ample space to move about freely (as discussed above). What that means for business owners when working with an expert interior designer, is that they need to evaluate their floor space to determine how much space is too little or too much.
Generally speaking, employees should be seated no closer than an armlength away from each other, but in order to maximise the available floor space in the office they shouldn’t be seated much further away from that either. What’s more, there are other ways in which you can maximise floor space in your office and provide everyone with more space to move about easily, such as:
- Positioning workstations in different formations
- Replacing bulky furniture with streamlined items
- Reducing the reception area (if feasible)
The last point is a very good one for all business owners to think about. In many offices, though far from all, the reception area is much bigger than it needs to be and could be reduced in size significantly. If your reception area is currently underutilised (it’s rarely full of clients), then it would be a wise move to look at ways to reduce the size of this area to reallocate some of your valuable floor space to the general work areas so that your employees have more space in which to move about freely.
Breakout Areas – A Great Use of Space
Although floor space is incredibly valuable and should be maximised in any way that it can be, many business organisations still dedicate some of their valuable floor space to breakout areas – why?
There are many benefits to having a breakout area in the workplace, including increased employee productivity. Employees need to take a break from the office and relax from time to time, especially in open plan offices that are renowned for being busy, bustling places to work. Moreover, these areas are also used for work purposes and not only as a means of escaping the confines of the office when cabin fever has set in!
This area could be used by employees when they need a quiet place in which to make an uninterrupted phone call to an important client, they could be used for putting one’s head down and getting some vital work done in a quiet environment, and they can also be used as an informal meeting space, which is a great use of a breakout area.
isn’t always simple and straightforward, but then again, it isn’t rocket science either as the reasons why a business organisation’s employees aren’t productive is often due to some glaringly obvious factors, like being uncomfortable and not seeing daylight during ‘daylight’ hours. As workplace productivity is best powered by design, source the right interior design team to help you make your office a more productive workspace.